Privacy Notice
Last updated: 17 October 2026
This notice explains how I, Ru Jia, trading as Russell Jia (Russell Jia Music), collect and use personal information in connection with my composition, orchestration, arrangement and recording services. I am the controller of this information.
Contact: russell.music.uk@gmail.com · 1806 New Vic Building, 103 Corporation Street, Manchester, M4 4LP, United Kingdom
1. Whose information I hold
- Clients and people who contact me – for example when you send an enquiry, request a quote or commission work.
- Professional contacts I reach out to – composers, music companies, ensembles and organisations whose business contact details are publicly available.
2. What information I hold
- Your name, job title or role, and the organisation you work for
- Business contact details such as email address, phone number and website
- Our correspondence, and project details you share with me
- For clients: contract, invoicing and payment records
I do not ask you to supply special-category personal information. Please do not include unnecessary sensitive information in enquiries or project files.
3. Where it comes from
- From you, when you contact me or work with me.
- From public sources, such as your official website, your agent's or publisher's website, or public company records, where you or your organisation have published business contact details.
4. Why I use it, and the legal basis
| Purpose | Legal basis (UK GDPR) |
|---|---|
| Replying to enquiries and preparing quotes | Legitimate interests (responding to you), or steps before entering a contract |
| Carrying out commissioned work, invoicing and getting paid | Performance of a contract |
| Keeping financial and tax records | Legal obligation |
| Sending a short, relevant introduction of my services to professionals in the music and games industries | Legitimate interests where permitted (promoting my business to relevant professional contacts), or consent where required |
I also comply with applicable electronic-marketing rules. Public availability of an email address does not by itself provide consent; where consent is required, I obtain it before sending marketing.
When I contact you for the first time about my services, it is a one-off, relevant introduction. I will not add you to a mailing list.
5. Your right to object
You can ask me to stop contacting you at any time – just reply "no" to my email or write to russell.music.uk@gmail.com. I will stop straight away. I will keep only your email address on a "do not contact" list, so that I do not contact you again by mistake.
6. Who I share it with
I do not sell your information. I share it only where needed to run my business:
- Service providers I use, such as my email provider, file-sharing and cloud storage services, and my bank and payment services
- Musicians, studios and production partners working on your project – only the information needed to deliver it
- My accountant, HMRC or other authorities where the law requires it
Some of these providers or partners may be based outside the UK. Where information is transferred abroad, I rely on the protections required by UK data protection law (such as UK adequacy regulations or standard contractual safeguards), and share only what is necessary.
7. How long I keep it
- Outreach contacts who don't reply: deleted after 12 months unless you respond and an ongoing enquiry or client relationship begins.
- People who ask not to be contacted: only your email address is kept, on the do-not-contact list.
- Enquiries that don't go ahead: deleted after 2 years.
- Clients: project correspondence is kept for up to 6 years after the project ends; financial records for the applicable tax-law retention period. Core contract, permission, approval and payment records may also be kept for six years after completion or termination to administer the agreement and address potential disputes.
Retention reviews for outreach, enquiries and client records are carried out manually; these periods do not mean that automated deletion has been implemented. Relevant records may be retained longer where legally required or while a dispute is reasonably anticipated or ongoing, and are reviewed when that need ends. Working files are not promised indefinite hosting.
8. This website
This website does not use Google Analytics or advertising trackers. It uses its own optional website statistics only after you accept them. Refusing statistics does not affect access to the website or enquiry form.
With your consent, statistics store a random visitor identifier in browser local storage and record visits, page paths, a referring website address (origin and path, without query parameters) where available, relevant enquiry-link clicks, dates and estimated time with the page visible. Coarse country, region and city are supplied by the hosting network and may be unavailable or inaccurate. The statistics database does not store raw IP addresses or link the visitor identifier to your name, enquiry, email or payment details. Hosting and network providers may process IP addresses and security logs to provide their services.
Visit records are scheduled for deletion after 90 days; removal runs when the statistics service next processes a visit. Your choice is remembered for 180 days. Use “Privacy choices” in the website footer to reject or withdraw consent. Withdrawal stops ongoing measurement and removes the visitor identifier from that browser; a final update to the existing visit may be sent as you withdraw. Previously collected records remain subject to the retention period. Optional statistics rely on your consent.
The enquiry form may keep a temporary draft in session storage while you complete it. A display preference may be kept in local storage. These support the requested form and interface. Website sign-in and hosting services may also use necessary authentication and security storage.
Sites provides website, database and file hosting; Resend delivers website transactional emails; Gmail handles correspondence; Wise and Starling provide payment services. Reference exchange-rate requests use Frankfurter. These services receive the connection or account information necessary to operate. This notice also covers the shared enquiry administration and optional statistics used by the Beijing Scoring section.
9. Your rights
You have the right to:
- ask for a copy of the information I hold about you
- ask me to correct or delete it
- object to, or ask me to restrict, how I use it
- ask for your information in a portable format, where applicable
To use any of these rights, contact me at russell.music.uk@gmail.com. I normally respond within one month. If the law permits an extension for a complex request or multiple requests, I will explain the reason and the revised deadline within the initial response period. I may need to confirm your identity before disclosing personal information.
10. Complaints
If you are unhappy with how I have handled your information, please contact me first. You also have the right to complain to the Information Commissioner's Office (ICO): ico.org.uk/make-a-complaint, or 0303 123 1113.
11. Changes
I may update this notice from time to time. The latest version will always be on this page.